Author: Pholisa Ngcai
Many social committees in organisations have already begun planning and prepping for the most anticipated event on the corporate social calendar. These festivities are often a way employers give back to their employees, offering opportunities to network and celebrate achievements and milestones in a fun and relaxed, ‘out-of-the-office’ environment.
Among other things to indulge in – besides food, music, and a good time – are alcoholic beverages.
Alcohol remains a staple of workplace socialising and a default way to bond for many employees. It is a common and accepted practice during work functions, however things can quickly take an unwanted turn if indulgence is not managed responsibly. Employers have the responsibility to continuously foster an environment where employees can have a good time while maintaining their safety, professionalism, and dignity, not forgetting the organisation’s image and reputation. It is essential for both parties to understand and maintain the balance between celebrating and accountability, as this predominantly determines the success of a work function.
Having a good time with fellow colleagues does not have to compromise an employee’s wellbeing and their work relationships. It is possible to unwind and create memorable moments while still being professional – all it takes is setting very clear expectations and rules in line with the organisation’s alcohol-use policy, and arranging alcohol-free alternatives for the non-drinking members of the team.
Here are eight effective strategies that employers can use to ensure better alcohol management and consumption during functions:
- Emphasise the importance of employees carrying themselves professionally during social work functions – as they do on a normal working basis – and that it is their responsibility to ensure they consume alcohol with discretion.
- Clearly state the consequences of inappropriate misconduct before and during these types of events.
- Make it known that the employer will not be liable for any harm or damages which may be as a result of an employee’s alcohol consumption.
- Remind employees that the organisation is entitled to take disciplinary action against an employee for misconduct, whether on or off the premises, that impacts the employment relationship.
- Issue each employee a drink token or tickets to limit alcohol consumption.
- Ensure that plenty of water and non-alcoholic drinks are available.
- Reiterate content on substance abuse and alcohol policies.
- Last but not least, ensure that managers responsible clearly understand substance abuse and alcohol policies so that they know how to handle situations should things take a turn for the worse.
Work functions serve an important purpose – to allow colleagues to unwind outside of the routine work environment. Collective effort between employers and employees is the only way to make social work functions a success, ensuring a smooth transition back to the ‘everyday’ without any regrets.