Accurate payroll starts with accurate time tracking. If your Time & Attendance (T&A) system isn’t integrated with your payroll process, you may be losing time, money, and control.
At HRTorQue, we help businesses streamline their T&A and payroll integration — giving you clearer visibility of your labour costs, improving compliance, and ensuring employees are paid accurately and on time.
Here’s how we can help you get it right:
1. Understanding Your Current Time & Attendance Setup
Before we make any changes, we assess your existing system. We:
- Review the T&A tools you currently use (e.g., biometric systems, mobile apps, cloud platforms)
- Understand how your data is stored and shared (Excel, CSV, API, etc.)
- Identify any mismatches or duplication between your T&A and payroll processes
This helps us create a tailored integration plan that works for your business.
2. System Compatibility & Integration Options
We integrate with most popular T&A systems and can support a wide range of integration types:
- Manual data imports (Excel/CSV) with custom payroll mapping
- Automated, secure API connections (where available)
- Integration with platforms like Clockify, Jarrison Time, Kronos, Timesheet Cloud, and more
Whether you’re a small business or a large employer, we’ll match your system to the best-fit payroll solution.
3. Mapping Hours to Payroll Elements
We ensure that the hours worked are translated correctly into your payroll system by mapping:
- Ordinary hours
- Overtime (1.5x, 2x as per BCEA or your policies)
- Night shift, standby, and other allowances
- Public holiday and Sunday pay
- Leave deductions and balances
No more manual rework or incorrect calculations — just clean, accurate payroll data.
4. Automating the Process for Accuracy
With integration in place, we:
- Automate data flow each pay period
- Apply your company’s rules (e.g., rounding, minimum shift lengths, no-work-no-pay)
- Eliminate human error from manual inputs
This reduces payroll queries, speeds up processing, and saves your team valuable time.
5. Ensuring Legal Compliance
South African labour law can be complex, but we help you stay on the right side of it by:
- Ensuring working hours and overtime limits align with the Basic Conditions of Employment Act (BCEA)
- Tracking leave balances accurately
- Keeping full audit trails for a minimum of three years
This protects your business from risk and ensures your staff are treated fairly.
6. Training & Ongoing Support
We don’t just walk away once your integration is done. We:
- Train your HR and payroll teams on how to use the integrated system
- Provide documentation for easy reference
- Offer ongoing support and troubleshooting
- Help with monthly reconciliations to make sure everything adds up
The Results?
- Time saved in payroll preparation
- Fewer payroll disputes from incorrect hours
- Better visibility of your labour costs
- Improved compliance with labour legislation
- Peace of mind knowing your data is correct and secure
If you’re ready to reduce risk, cut down admin, and gain control over your workforce costs, we’re here to help.
Contact us today to streamline your Time & Attendance and payroll processes.