Return of Earnings – W.As.8: March 2012 – February 2013

Return of Earnings – W.As.8: March 2012 – February 2013

Payroll / eTorQue, Tax

On or before 30 April 2013, you are required to submit this Return of Earnings to the Department of Labour, this is legislated under the: COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT (NO. 30 OF 1993). Each registered business must submit a separate return.

This Act replaces the Workmen’s Compensation Act and provides for compensation for disablement caused by occupational injuries or diseases sustained or contracted by employees in the course of their employment, and for death resulting from injuries and diseases. The benefits are paid from the Compensation Fund, which gets its money from compulsory contributions, paid by employers. All employers carrying out business within the Republic of South Africa are required to register. If you require more information regarding this Act, please contact me.

Permanent, temporary and casual employees are to be included in this return. If you have casual or temporary employees that you do not put on your payroll that we do not have records for, please send this information to Kacey, so they can be included along with the payroll information for the year. The directors or members are to be reflected separately on the report. If they are not paid via the payroll, please advise Kacey of this information.

We are required to report on the earnings to a maximum of R 292 031.00 per employee per annum, for the tax year March 2012 to February 2013.

You are also required to make an estimation of the remuneration and number of employees monthly for the next tax year that will begin shortly. This enables the Commissioner to budget for the following year, and to fix the new OID limit. At the time of sending this communication, the limit for the tax year March 2013 to February 2014, has not been published yet.

If you have not requested this service from us in the past and require us to complete and submit this return on your behalf, please contact Kacey on [email protected]. If we have submitted from you in the past then Kacey will contact you via email for the details we require. The cost for this service is R500.00.

The Department of Labour have recently made an online service available, which we now have access to. Via this portal we are able to logon to the database and check the status of the returns for the clients for whom we provide this service, and to capture the returns directly into the database. Once we have submitted the ROE via the online service, you will be assessed immediately.

We will email that assessment to you and you must pay within 30 days.

In order to motivate employers to register on the website and speed up the assessment and payment process, an incentive has been granted to employers so that they receive a benefit for using the REO Website. These incentives have been granted by the Director-General of Labour and are applicable for the 2013/14 financial year.

The incentive will constitute the following:

  • Pay within 30 days – 10% discount on assessment value
  • Pay within 60 days – 5% discount on assessment value
  • Pay within 90 days – 2% discount on assessment value

The interest and penalties will not be levied until 30 June 2013.

Unfortunately we cannot make this payment for you.

It must be made directly from your organisation to the Compensation Commissioner.

You have the following payment options available:

Paying by Cheque
Employers can send a cheque to: The Compensation Commissioner, PO Box 955 Pretoria 0001. If they send a cheque, employers must include the remittance advice part of the notice of assessment with the cheque. Employers should also write their reference numbers on the back of the cheque.

Paying by Direct Debit
Employers can pay the amount directly into the Compensation Fund account at any ABSA branch. A deposit slip with the banking details of the Compensation Fund is attached to the notice of assessment that employers receive. The deposit slip also has a unique deposit reference number printed on it. If employers use another deposit slip, they must make sure that they include the reference number on that slip.

Paying by Internet Banking
The reference number is the number printed on the deposit slip they receive with the notice of assessment. The banking details of the Compensation Fund are also printed on the deposit slip.

Please keep copies of all payments for your reference.

Additional information on the 2012 W.As 8 Form:

  • The forms will be mailed to employers not registered on the ROE Website.
  • Employers must not submit the form if registered online.
  • With effect from 1 April 2013, there will be no assessment revisions entertained as a result of the fault of the employer.
  • In the event that more than one return is furnished for the same assessment period, the first return submitted will be accepted as a final one.
  • Criminal proceedings will be instituted for misrepresentation of facts.

Thank you for your attention to this matter. If you require further information please contact HRTorQue.