Updated post and instructions for 2016 year available here.
This post sets out the requirements for submitting your Return of Earnings form to the Department of Labour. HRTorQue are experts in submitting these forms and can assist you in doing so. If you would like to chat to an advisor please contact us using “return of earnings” in the subject line.
Return of Earnings
On or before 30 April 2015, you are required to submit this Return of Earnings to the Department of Labour, this is legislated under the: COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT (NO. 30 OF 1993). Each registered business must submit a separate return.
This Act replaces the Workmen’s Compensation Act and provides for compensation for disablement caused by occupational injuries or diseases sustained or contracted by employees in the course of their employment, and for death resulting from injuries and diseases. The benefits are paid from the Compensation Fund, which gets its money from compulsory contributions, paid by employers. All employers carrying out business within the Republic of South Africa are required to register.
Permanent, temporary, and casual employees are to be included in this return. If you have casual or temporary employees that you do not put on your payroll that we do not have records for, please send this information to Kacey, so they can be included along with the payroll information for the year. The directors or members are to be reflected separately on the report, if they are not paid via the payroll, please advise Kacey of this information.
We are required to report on the earnings to a maximum of R312 480.00 per employee per annum, for the tax year March 2014 to Feb 2015.
You are also required to make an estimation of the remuneration and number of employees monthly for the next tax year that will begin shortly. This enables the Commissioner to budget for the following year, and to fix the new OID limit. At the time of sending this communication the limit for the tax year March 2015 to Feb 2016, has not been published yet.
The Department of Labour have made an online service available, which we have access to. Via this portal we are able to logon to the database and check the status of the returns for the clients for which we provide this service, and to capture the returns directly into the database. Once we have submitted the ROE via the online service, you will be assessed immediately.
We will email that assessment to you and you must pay within 30 days. Unfortunately, we cannot make this payment for you. It must be made directly from your organisation to the Compensation Commissioner, and you have the following payment options available:
Paying by Cheque
Employers can send a cheque to: The Compensation Commissioner, PO Box 955, Pretoria 0001. If they send a cheque, employers must include the remittance advice part of the notice of assessment with the cheque. Employers should also write their reference numbers on the back of the cheque.
Paying by Direct Debit
Employers can pay the amount directly into the Compensation Fund account at any ABSA branch. A deposit slip with the banking details of the Compensation Fund is attached to the notice of assessment that employers receive. The deposit slip also has a unique deposit reference number printed on it. If employers use another deposit slip, they must make sure that they include the reference number on that slip.
Paying by Internet Banking
The reference number is the number printed on the deposit slip they receive with the notice of assessment. The banking details of the Compensation Fund are also printed on the deposit slip.
Please keep copies of all payments for your reference.